Who Needs a Task Management Software so when?

Many people end up at a particular point within their life searching for a task management software to help them refocus and keep their finger tips about the most important thing. Task management products organize, schedule and ensure that tasks get done promptly. On short it can boost your productivity. When you are better organized and much more focused on everything you have to do, you save time and reduce stress.

Good task and project management software was difficult to find a couple of years ago when individuals were using Outlook. Nowadays productivity is becoming almost an obsession of geeks everywhere, therefore the increasing request for such tools generated a large base of good task and project management solutions. There are a lot of choices to help manage the tasks, which range from standalone applications to web-based services.

What exactly are users looking for?

Most of them are actually looking for a personal organizer application to put some order in their busy and messy life. "Initially, I somehow were able to keep everything in my own head. Then, as I began to take on more projects, I realized that I needed a task management system to help keep me organized and focused." says Deborah Woehr a freelance researcher and writer. These personal organizers generally take the proper execution of the so called "To Do List" applications where users create a list of tasks that they set a start date, some deadlines and important - something very easy.

The Getting Things Done (GTD) methodology

Most of the to-do-list applications these days adopt, to one degree or another, the GTD method of task management based on the work-life management system by David Allen that delivers concrete solutions for transforming overwhelm and uncertainty into an integrated system of stress free productivity. Apps vary as to how tightly or loosely bound to GTD they're. The issue, though, with To Do lists and personal organizers is which are only good for your projects. Task management or task tracking software is a lot more than only a to-do list. In a business many of the tasks are collaborative and require multiple associates to satisfy several tasks in one project. In this instance you need an application where assignments could be made, all tasks could possibly be tracked, and completed work could be archived. It is a true task management tool. Users sometimes have to manage multiple projects and delegate work to resources, schedule tasks with time or even create plans. This is the further step to an upper level: project management or project planning software.

Why do we need a task management application?

Each day we spend more often than not on urgent but low priority tasks while the most important ones get delayed until a later date. Unfortunately, that "another day" might never arrive. The famous Pareto principle of 80/20 rule applies here: 80% of all important work gets completed in the event that you try to figure out the 20% of high priority tasks. Basically an effective task management software must provide you with the best way to get these top 20% of important tasks for a effective project management process. This can be a significant problem with task management applications: they require an excessive amount of effort on users part. It is easy to spend too much time on organization, rather than enough on getting things done. Too many apps spoil the productivity. Task management apps should flow, should make with them easier than writing things down on a piece of paper.

Benefits of an activity management tool

allows you to organize, assign and prioritize tasks
lets you establish goals and milestones and to manage deadlines
you don't need to remember all tasks and more productivity using reminders
entire work integration, effort delegation for increased efficiency and reduced costs
the breakdown of complex tasks into smaller deliverables that can be controlled with minor difficulty
A task management software can be an essential component for organizational and business operations and can make managing the project simpler.